Civil Services Cadre Policy and Officers (IAS/IPS) Services Allocation Procedure

Civil Services Cadre Policy and Officers (IAS/IPS) Services Allocation Procedure

UPSC Civil Services Exam is a Common Exam for IAS, IPS, IFS, IRS & A-B Group Services of the nation, Conducted by Union Public Service Commission in each year. In previous blog we have discussed about all details like; Eligibility Criteria, Exam Pattern, Selection Process and other important details: Civil Services work as the backbone of the administrative machinery of the country. Indian Administrative Service (IAS), Indian Police Service (IPS), and Indian Foreign Service (IFS) are three of the most preferable services under this. IAS is most sought after among these services as IAS officers get the opportunity to serve on higher strategic positions in the Union Government and State Governments. The allocation procedure of All-India Services’ officers to states is an important aspect of personnel administration in the public sector. This article shows that a change in allocation policy in 2017 &  2019-20 maybe resulted for best quality officers being systematically assigned. It also examines the causes of these imbalances and impact on State capacity and development outcomes, and explores alternate mechanisms. 

Civil-Services-Reform & CAP 2020

What is a cadre?

Cadre refers to a state (or group of states/union territories) to which an officer of an All India Service like IAS or IPS may be posted. Examples include UP cadre, Bihar cadre, Kerala cadre, AGMUT cadre etc. Usually, an IAS/IPS officer works in his allocated cadre (state) through-out his entire service life, unless he opts for central government deputation – where he works at the Centre. A cadre is allocated to a candidate by the Department of Personnel and Training (DoPT), Government of India.  Allocation of cadre depends on candidate’s rank, cadre-preference, and vacancies.

What is the new method of Cadre Allocation?

The existing 26 cadres of All-India Services — the Indian Administrative Service (IAS), Indian Police Service (IPS) and Indian Forest Service (IFoS) — have been divided into five zones as per the  new Cadre Allocation Policy, 2017. The undersigned is directed to say that the Central Government, after consultation with State Governments, has revised the policy for cadre allotment for the All India Services-Indian Administrative Service (IAS)/Indian Police Service (IPS)/Indian Forest Service (IFoS)- as follows:

Civil-Services-Cadre Policy 2017 Official Notice (CLICK HERE to Read/Download)

The Zones are –

Under the new policy, candidates can only select one cadre from a zone as their first choice. Their second, third, fourth and fifth choices have to be from a different zone. For example, if the first preference of a candidate is Uttar Pradesh (Zone 2), then he cannot select Bihar, Jharkhand or Odisha as the second choice (other cadres in Zone 2).

The cadre allocation process for the All-India Services is transparent, algorithmic, and void of subjective internal evaluations or arbitrary political influence seen in subsequent transfer or promotion processes . 

  • The candidates shall first give their choice in the descending order of preference from amongst the various Zones.
  • Thereafter the candidates will indicate one preference of cadre from each preferred zone.
  • The candidates will indicate their second cadre preference for every preferred zone thereafter.
  • A similar process will continue till a preference for all the cadres is indicated by the candidate.
  • It is to be noted that preference for the zones will remain in the same order and no change in the order of preference for the zones/ cadres will be permitted.
  • If a candidate does not give any preference for any of the Zones/Cadres, it will be presumed that he has no specific preference for those Zones/cadres.
  • A reserved category candidate selected on general merit standards shall be eligible for allocation against the available unreserved vacancy as per his merit and preference. But if he cannot be allocated against such vacancy, for he is lower in rank as compared with other general category candidates, he shall be considered for allocation as per his merit and preference against the available vacancy of his category.
  • This cadre allocation policy issues in supersession of the existing cadre allocation policy and comes into effect with the Civil Services Examination 2017/ Indian Forest Service Examination 2017.

What is the major impact of the new cadre allocation policy?

Before 2017, even if one may not get the home-cadre, there was a high chance that he/she may get an allocation in the neighbouring states. However, after the new cadre allocation policy, selected candidates can be allocated to cadres far away. By doing this, Government of India hopes for better national integration. 

“Will I get my home state as my cadre, after selection into IAS or IPS?”

You may or you may not.

It depends on your rank, your category, and the number of insider-vacancies for the post in your category in your home state.

A candidate shall be allotted to his Home cadre, on the basis of his merit, preference and vacancy available at his turn in his category. For allocation to Home cadre against an Insider vacancy, a candidate will be required to express his first preference to the Zone in which his Home cadre falls as well as first preference to the Home cadre within that relevant Zone, otherwise, he shall not be considered for his Home cadre at all.

Both policies first assign officers – in order of exam rank – to Insider positions to anyone who indicates their top choice as being their home cadre, conditional on there being a vacancy in their reservation category. After allotting all possible Insiders, the two mechanisms differ in their method of allotting Outsiders (who did not get their home cadre Insider position and who did not want to be assigned to their home cadre). The 1984 Policy has a formulaic roster process which does not take into account any further preferences of the officers. From the perspective of the officers, it is basically an unpredictable, as-if-random assignment. At the expense of not considering officers’ cadre preferences however, the procedure tries to balance the quality (exam rank) of assigned civil servants across cadres. This is achieved by prioritising certain states over others across years and by prioritising states which failed to get many high-ranking Insiders, for being assigned high-ranking Outsiders. 

Know More : CLICK HERE

Services Allocation after Clearing UPSC Civil Services Exam

Once the UPSC civil services final rank list is out, successful candidates will go into a frenzy wondering about what service and cadre they would get allocated. This might seem confusing to many who wonder at the cumbersome process of cadre allotment. But in fact, the system is so designed to ensure that candidates are sent all over the country and not just confined to their home states. Service allotment is also a much-talked-about issue with candidates often wondering the last ranks for which they would get the IAS, IPS, etc. This article talks about a few things to remember for service allocation after clearing the UPSC civil services exam.

Service allocation to a candidate depends on the following:

  1. Rank of the candidate in the CSE.
  2. Candidate’s order of preference for service.
  3. Candidate’s category.
  4. Availability of vacancy in the candidate’s category.
  5. Findings of Medical Board/Appellate Board with respect to the candidate.

Points to note:-

  • A candidate should indicate the order of preferences for ALL the services included in the CSE. No preference, zero preference and the same preference for more than one service are not allowed.
  • Once a candidate indicates preferences, any change will not be permitted.
  • If a candidate does not give preferences for all the civil services, and he/she doesn’t get the services for which he/she had given preferences, then he/she will be considered for the remaining services where there are vacancies after allocation of all the candidates who could be allocated to the cadres according to the preferences.
  • Reserved category candidates who have the sufficient rank without availing any relaxation like age limit, number of attempt, etc. are called General Merit (GM) or Meritorious Reserved Category (MRC) candidates.
  • In case the GM or MRC candidates don’t get the service of their higher preference in unreserved category, they can switch over to their own category leaving vacant slots.
  • Even after achieving UPSC CSE success, a candidate may not be appointed by the government for service unless it is satisfied that the candidate is fit in respect of his/her character and antecedents that he/she is suitable for service.

CLICK HERE to Know; IPS Officer Allocation 2019-20 Policy

Nature of work

Responsibilities as vary with the seniority of the civil servant. Junior officers begin with probation and move up in the hierarchy. At the district level the responsibilities are concerned with district matters as well as all developmental affairs while at the divisional level the responsibilities focus on law and order also. Policy framing is carried on at the State and Central levels. 

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  1. Like!! Really appreciate you sharing this blog post.Really thank you! Keep writing.

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